Rebates are often fragmented across contracts, files, sales, purchasing, and reconciliation systems, hiding discrepancies between projected and actual performance until it is too late.
OKTee translates business logic into transparent, actionable, and traceable pricing metrics.
Automate calculations
Schedules, baselines, rates, flat fees, and volume tiers trigger automated computation runs on demand.
Track both ways
The wholesaler's brand collections and retail payouts.
Analyze variances
Each amount remains mapped to its specific rule, period, calculation base, and reconciliation status.
DUAL FINANCIAL LEADERSHIP
Whatyouneedtoretrieve.
Andyournetpayout.
The same rebate engine tracks both sides of the wholesale transaction with strict separation of duties.
Reconciliation & Variance
Acalculatedamount.
Explanationavailable.
No black-box calculations: every line item is fully traceable back to its underlying data and pricing rules.
THE CHALLENGE
Theoreticalmarginisn'tenough.
Weneedvisibilityintoactualrecoverymetrics.
Rebates are often fragmented across contracts, files, sales, purchasing, and reconciliation systems, hiding discrepancies between projected and actual performance until it is too late.
OKTee translates business logic into transparent, actionable, and traceable pricing metrics.
Automate calculations
Triggers—including periods, baselines, rates, flat fees, and volume tiers—automatically run calculations at the precise moment.
Track bi-directional flows
The inventory the distributor secures from brands, and the payouts due to retailers.
Analyze variances
Every amount remains mapped to its specific rule, timeframe, calculation basis, and reconciliation status.
DUAL FINANCIAL LEADERSHIP
Whatyouneedtoretrieve.
Andyournetpayout.
The same rebate engine tracks both sides of the wholesale transaction with strict separation of duties.
Reconciliation & Variance
Acalculatedamount.
Explanationavailable.
No black-box calculations: every line item is fully traceable back to its underlying data and pricing rules.
DUAL FINANCIAL LEADERSHIP
Whatyouneedtoretrieve.
Andyournetpayout.
OKTee segment brand receivables and retailer payables, ensuring clear separation of financial liabilities.
Reconciliation & Variance
Acalculatedamount.
Explanationavailable.
Every calculation is fully auditable, tracing back to the specific rule, period, calculation base, and tier that generated the expected payout.
01
Terms and Conditions
Banners, rates, SKUs, and business rules.
02
Date Range
Flexible billing terms: monthly, quarterly, semi-annually, or annually, per contract.
03
Trading & Procurement
Actual historical data for the period.
04
Tiers
Threshold reached and corresponding rule.
05
Expected amount
Deterministic and explainable calculations.
06
Reconciliation
Financial documents, reconciliation, and ledger closing.
Calculations automatically re-run at each scheduled interval.
Instead of manually recalculating payouts every month, quarter, or year, OKTee automatically reruns the rules against live data to update expected payouts.
Due Date
Automated run
Traceability
Rule, period, and base retained
Results
Expected amount updated
FROM CALCULATION TO SETTLEMENT
Computationaloneisn'tenough.
OKTeeisalsofullycompliant.
From credit memos to invoices, deductions to payments—track every transaction automatically until fully reconciled.
❶ Approved Amount
The expected calculation is verified and confirmed.
❷ Financial Document
Invoices, credit notes, deductions, or other contractually agreed mechanisms.
❸ Reconciliation
The case is closed once reconciled with accounting or your ERP.
❹ Automated follow-ups
Keep sending reminders until reconciliation is complete in the OKTee ERP.
❶ Approved Amount
The expected calculation is verified and confirmed.
❷ Financial Document
Invoices, credit notes, deductions, or other contractually agreed mechanisms.
❸ Reconciliation
The case is closed once reconciled with accounting or your ERP.
❹ Automated follow-ups
Keep sending reminders until reconciliation is complete in the OKTee ERP.
Rebates Dashboard
Astreamlinedview.
Atailoredviewforeverystakeholder.
Instantly actionable insights.
OKTee FINANCE | CASHBACK & REBATES
Recoveryourvolumerebates.
Trackthemallthewaytocheckout.
Centralize rules, data, tiers, targets, variances, and reconciliations in a single module.
It automatically creates cases, sends emails, monitors deadlines, gathers evidence, and triggers follow-ups based on your business rules.
How can brands accurately calculate and track rebate payouts owed to wholesale distributors?
OKTee applies approved terms to historical data to automatically calculate your true rebate baseline and projected earnings. Distributors get real-time, brand-by-brand visibility into outstanding receivables and settlement status.
How to automate vendor rebates and customer payouts across brands, wholesalers, and retailers
For wholesale models, OKTee separately tracks inbound Brand-to-Wholesaler and outbound Wholesaler-to-Retailer financial flows. The same core logic—accrual periods, conditions, tiers, calculations, and reconciliation—applies to each flow, ensuring strict segregation of financial liabilities.
How does OKTee Finance track rebate settlement and reconciliation?
Once the amount is approved, OKTee tracks the financial document, payment, or recovery, and reconciles it with available accounting data. The case is closed only after full reconciliation.
Are additional OKTee OS modules required?
No. OKTee SOA is available as a standalone solution. You can deploy SOA independently without subscribing to our Supply, Logistics, or Business modules, and seamlessly integrate it with OKTee OS as your business scales.
